The Protea Mail Tools for Lotus Domino application extends the functionality of the Router server task and allows storing all messages passing through the server in a special database.
The default behaviour of the Router task is not to retain a copy of the message after processing it. After the message is successfully transmitted from one server to another, the former server deletes the message from the MAIL.BOX database. When the latter server successfully sends the message to the next server on the routing path, it also deletes the message from its MAIL.BOX database.
In order to comply with some laws or regulations, it may be required for your organization to save a copy of each message passing through your local mail system and permanently store and/or process the copies.
Protea Mail Tools allows capturing a copy of each message processed by the Router of the Domino System. All messages can be captured for subsequent review and processing.
The functionality offered by Protea Mail Tools differs from message archiving. Protea Mail Tools works in a dynamic manner, capturing a copy of each message passing through the MAIL.BOX database to its intended destination. The copy is placed to the Protea Mail Tools archives database. Even if the message is immediately deleted by the recipient upon delivery, the copy is retained in the archive. In order to reduce the size of the active mail database, copies are stored in the offline archive database, which can be located on a long-term storage medium. In contrast, archiving acts on messages, which have been delivered. Protea Mail Tools is performed automatically, while archiving must be performed manually by end users. End users can view and examine the mail file archive, but the archives database of Protea Mail Tools can be accessed only by an authorized administrator.